Mendocino Forest Products Company, LLC

MFP - CDC - Administrative Assistant

Job Locations US-CA-Calpella
Job ID 2021-1947

Overview

The Mendocino Family of Companies (Mendocino Forest Products Company, Mendocino Redwood Company, Humboldt Redwood Company, and Allweather Wood), is a leading manufacturer and distributor of environmentally certified redwood, Douglas-fir, and preservative treated lumber products throughout California and the Western U.S. Our culture is based in environmental stewardship and community support. The company maintains Forest Stewardship Council® (FSC® C013133) certification for its forestlands, manufacturing, and distribution operations.

 

Mendocino Forest Products is looking for an experienced Administrative Assistant to join our flagship Calpella Distribution Center. The successful administrative Assistant will provide administrative and staff support to the business unit; responsible for applicable, internal and external DOT related compliance, truck driver payroll and reporting, responsible for setting up and maintaining all Outside Haulers for MFP, HRC & AWW companies. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Responsibilities

  • Audits the Company Truck Drivers Daily Logs, DVIR’s and delivery paperwork to ensure accuracy and process accordingly;
  • Maintains database with driver haul data;
  • Prepares bi-weekly payroll for Truck Drivers;
  • Manage Outside Hauler relationships, address and resolve hauler issues, and review hauler invoice issues;
  • Set up, Organize & Maintain all Outside Hauler’s data and requirements for MFP, HRC & AWW companies;
    • Insurance Certificates;
    • CA Motor Carrier Permit & ICC Permit;
    • CSA Scores;
    • CARB Compliance;
  • Assists Management with interpretation of DOT requirements and company policy expectations for drivers;
  • Dispatches loads for MFP, HRC and AWW to various locations;
  • Close Attention to Detail;
  • Manages process and provides Fuel and Mileage reports for Company trucks monthly;
  • Organizes and maintains file system, files correspondence, retrieves data and other records;
  • Answers and directs telephone calls;
  • Processes all intercompany and external mail daily (including retrieval from post office or mail box on site); Routes incoming mail locates and attaches appropriate file to correspondence; Prepares outgoing mail including email and faxes as appropriate;
  • Assists with researching, compiling and providing, under guidance; statistical reports, including month-end;
  • Composes and types routine correspondence;
  • Manage & Distribute Phone Lists & Contact Lists;
  • Assist shipping department as needed;
  • Order and maintain office supplies, and arrange for equipment maintenance as directed;
  • Assists in dispatching loads to Home Depot.

Qualifications

  • One-year certificate from college or technical school; or a minimum of one-year related experience and/or training; or equivalent combination of education and experience.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence. Ability to speak effectively with customers or employees of organization.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Knowledge of Microsoft Office (Outlook, Word, Excel), Accounting software, Access Database or ability to learn accordingly.

 PHYSICAL DEMANDS 

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
  • While performing the duties of this position, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
  • The employee frequently is required to sit. 
  • The employee is occasionally required to stand; walk, stoop, kneel, crouch, or crawl.
  • The employee must occasionally lift and/or move up to 25 pounds. 
  • Specific vision abilities required by this position include close vision.
  • The noise level in the work environment is usually moderate.
  • May work in or around warehouse or production areas.
  • May require leather/rubber gloves, safety shores, hard hat and safety vest, at times.

 

COMPETENCIES 

Quality

Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

 

Quantity

Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.

 

Teamwork

Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback' contributes to building a positive team spirit; supports everyone's efforts to succeed.

 

Oral Communication

Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.

 

Organizational Support

Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.

 

Equal Opportunity Employer, Valuing Diversity of our Workforce and Offering a Drug Free Workplace

 

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