Mendocino Forest Products Company, LLC

  • MFP - CCORP - Administrative Assistant

    Job Locations US-CA-Calpella
    Job ID 2019-1586
  • Overview

    The Mendocino Family of Companies (Mendocino Forest Products Company, Mendocino Redwood Company, Humboldt Redwood Company, and Allweather Wood), is a leading manufacturer and distributor of environmentally certified redwood, Douglas-fir, and preservative treated lumber products throughout California and the Western U.S. Our culture is based in environmental stewardship and community support. The company maintains Forest Stewardship Council® (FSC® C013133) certification for its forestlands, manufacturing, and distribution operations.

     

    Mendocino Forest Products (MFP) is looking for a Administrative Assistant professional to join our Human Resources team in Calpella, CA  As the Administrative Assistant  you will be part of an excellent Human Rescources team, which strives to provide outstanding professional support for a wide range of Human Resources activities.

    The key areas of focus for this position are as follows; Assists and Coordinates and maintains a variety of human resources activities and programs including, staffing, benefits, training, records and compliance.  

    Responsibilities

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The key areas of focus for this position are as follows;   

    • Assists and coordinates new hire paperwork, tracking and follow-up of documentation
    • Maintains I-9 documentation, calendars and prepares correspondence for reverification process
    • Generates status forms for compensation and position movement within the organization
    • Coordinates separation process by calendaring event, generating separation package, and ensuring timely distribution
    • Enters new hires and separations into 401(k) software; sends out monthly new hire auto enrollment notifications
    • Processes address changes in payroll and 401(k) software system, and notifies benefits and accounts payable
    • Maintains, updates and processes all phone and position title directories
    • Assists with HR/Benefit Administration and New Hire Orientation; generates new hire orientation packages and tracks package location counts
    • Processes COBRA notifications
    • Responsible for coding a variety of benefits and accounts payable bills in a timely manner
    • Calendars Employee Referral Program events and follow-up for completion
    • Administrative support and tracking of garnishments and national health insurance orders
    • Maintains human resources records/processes as required by law or Company practice
    • Responsible for HR/Benefit filing completion and organization
    • Maintains and/or creates tracking system for various projects
    • Greet visitors/applicants with a professional demeanor
    • Participates in special projects as directed
    • Maintains confidentiality

    Qualifications

    • Associate degree (A.A) or minimum of two years related HR/Business experience or equivalent combination of education and experience.
    • Proficient in the use of office equipment including computers, fax, printers, and copiers
    • Well versed in the use of software such as MS office with emphasis in Excel spread sheeting.
    • Excellent customer service skills, communication and phone etiquette required.
    • Accounts Payable experience an added plus.
    • Fluency in Spanish is preferred

    Physical Requirements

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Regularly required to left and/or move up to 15 pounds and occasionally up to 25 pounds
    • This position will traverse stairway on a regular basis during the workday
    • This position is required to sit, type and review monitor for long periods of time; repetitive typing motion is required
    • Vision abilities required include close, distance, color, peripheral, depth perception and ability to adjust focus

    COMPETENCIES 

    Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

    Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.

    Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback' contributes to building a positive team spirit; supports everyone's efforts to succeed.

    Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.

    Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.

     

    Equal Opportunity Employer, Valuing Diversity of our Workforce and Offering a Drug Free Workplace

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